Moving out of a rental property and restoration are important procedures for both tenants and landlords. Based on MLIT's guidelines, we explain the scope of tenant responsibility, deposit refund mechanisms, and practical tips to prevent disputes.
From move-out notice to deposit refund, the process typically takes 2-3 months. Plan ahead and proceed with sufficient time.
STEP 1
Notify the landlord/management company in writing of your intention to move out. The notice period is stated in your lease, typically 1-2 months before the move-out date.
STEP 2
Complete cleaning and removal of belongings before the move-out inspection. Thorough cleaning of commonly dirty areas like AC filters and ventilation fans makes a good impression.
STEP 3
Conduct a room inspection with the landlord/management company representative to assess wear, damage, and estimate restoration costs.
STEP 4
Within a few weeks after inspection, you'll receive a settlement statement. The remaining deposit after deducting restoration costs will be refunded.
STEP 5
After all procedures are complete, return keys and receive your deposit refund. Refunds typically come within 1-2 months after move-out.
According to MLIT's guidelines, restoration is defined as 'restoring damage caused by the tenant's intent, negligence, or breach of duty of care.'
Age-related deterioration and normal wear are the landlord's responsibility in principle.
Intentional damage, negligence, pet damage, etc.
Intentional/Negligent Damage
Pet Damage
Excessive Wear
Intentional Modifications
Age-related deterioration, normal wear, etc.
Age-Related Deterioration
Normal Wear
Equipment Aging
Special Clause Considerations
If the lease includes special clauses such as 'house cleaning costs are tenant responsibility,' these take precedence over general principles. Always verify special clause contents before moving in.
The remaining amount after deducting restoration costs (tenant's share) and other charges from the deposit will be refunded.
Deposit Refund Formula
| Deposit (2 months rent, 80,000 yen) | 160,000 yen |
| House Cleaning (Special Clause) | -30,000 yen |
| Wallpaper Replacement (Intentional Damage) | -20,000 yen |
| Refund Amount | 110,000 yen |
| Deposit (3 months rent, 90,000 yen) | 270,000 yen |
| Deodorizing Cleaning | -50,000 yen |
| Wall/Floor Repair (Scratching) | -40,000 yen |
| House Cleaning (Special Clause) | -35,000 yen |
| Refund Amount | 145,000 yen |
* Above are reference examples. Actual costs vary by property size, wear level, and regional rates.
In pet-friendly properties, damage caused by pets is the tenant's responsibility in principle. Daily care and pre-move-out checks are key to minimizing costs.
Pet odors penetrate walls and floors easily. Professional deodorizing may be needed, costing 30,000-70,000 yen for 1LDK.
Cat scratching and pet urine stains are tenant responsibility. Use scratch-prevention sheets and pet sheets during your stay.
Clean pet hair and litter thoroughly before moving out. Pet hair in AC filters can increase cleaning costs.
Even pet-friendly properties may have restrictions. Damage from exceeding conditions is fully the tenant's responsibility.
Photo-document the room at move-in, especially areas prone to pet damage. Timestamped photos serve as proof.
Pet-friendly properties often include special clauses for deodorizing or wallpaper replacement. Verify before moving in.
Preparation from move-in significantly reduces move-out disputes.
Common questions about move-out and deposit refund.
We own 7 high-quality pet-friendly Sekisui House (Shamaison) rental buildings in Sendai. Contact us for any questions about move-out and restoration.